CONSTITUTION OFTHE WAKE MISSIONARY
BAPTIST ASSOCIATION Revised & AdoptedAugust, 2002 Amended August 20, 2011Amended March 24, 2012
This body shall be known as the Wake Missionary Baptist Association, Incorporated, a company
of Baptist churches in Wake and adjoining counties, (hereafter referred to as the parent body) in
affiliation with the General Baptist State Convention of North Carolina, Inc., in affiliation with
National Baptist Convention, USA, Inc.
Any Church seeking membership in this Association must meet with the Committee on New
Bodies and thereafter present a petition to the Association in Session through delegates
appointed for that purpose. This petition must include their intent to subscribe to the Missionary
Baptist Faith and Doctrines. Upon reception of such church or organization, the Moderator shall extend to the delegates the right-hand-of-fellowship, on behalf of the Association.
This Association shall not maintain fellowship with any church or organization that is not in
Gospel Order. Each church connected with the Association may continue its membership by abiding by Constitution. Former pastors and former members of Wake associational churches and persons who have established an ongoing relationship with associational churches and pastors, who present testimonials of good standing, may become annual members for fellowship purposes only. These persons are not eligible to serve on committees or in any other official capacity. Churches which fail to register for 2 consecutive Annual Sessions shall be visited by a
committee appointed by the Moderator to determine the reason and the committee will report its
findings back to the Executive Board who will take appropriate actions in relation to those
churches continued membership.
The following objectives shall be pursued by the Wake Missionary Baptist Association,
A. To uphold and teach the doctrine of the Baptist Church, the true form of worship and the
policy of the Association.
B. To provide the arena and instrumentality for our member churches and auxiliaries to
work corporately and cooperatively around the following concerns:
1) Spiritual Fellowship
2) Responding to needs of members and member churches
3) Support Shaw University and Shaw Divinity School
4) Support Home and Foreign Mission
5) Support the Unified Program of the General Baptist State Convention, Incorporated
6) Sponsor a Training Program for member churches
7) Provide Christian and Sympathetic Assistance and Counsel to churches
8) Provide support for an Ordaining Council in it efforts to maintain high Ministerial
Standards so that churches in need of Pastors may place confidence in the council’s
9) To enhance membership socially, politically and economically
10) To acknowledge outstanding achievement of churches and members throughout the Association.
Section I. Associational Year
A. The Associational calendar year shall be defined as beginning January 1st
and ending December 31st of each year.
Section II. Annual Meeting Date
A The Annual Session of the Association shall meet on Friday and Saturday before the third
Sunday in August of each year.
B. The Mid-Year Session of the Association shall be held on the Saturday before the
fourth Sunday in March of each year.
C. The Annual & Mid-Year Sessions shall be held at the location determined by the
Time and Place Committee unless otherwise designated by the Executive Board.
These dates may be amended by unanimous content of the Executive Board, as
deemed necessary, and announced by the Mid-year or Annual Session of the
Association as applicable.
Section III. Other Meeting Dates
A. The Executive Board shall meet every other month on the Saturday before the third
Sunday beginning in September. This meeting shall not be cancelled or changed except
in matters of emergencies or events that directly impact the attendance of its members
(examples: funerals, GBSC events) in which cases this meeting will be called the
following Saturday. The absence of the moderator does not constitute canceling of this
B. The Union of the Wake Association shall meet each Saturday before the fifth Sunday
unless otherwise advised by the Association.
This Association shall be composed of delegates, pastors and members, chosen by the
churches connected with it.
A. An annual assessment for Associational churches shall be set at an amount
determined by the Executive Board and declared at the Annual Session. All churches
are encouraged to pledge beyond assessed amounts.
Pledge and assessment funds may be paid at the Annual Session, Mid-Year Session
and the Union Sessions.
B. Each church shall be entitled to one (1) delegate for each one hundred (100) members
of the church and not to exceed 6 delegates.
C. The delegates of each church shall bear a letter certifying their appointment, briefed on the matters of business before the associational body, and given a
written report of the spiritual and financial health condition of the church.
D. As the delegate(s) of each church, these said delegate(s) are the only
individuals who have official voting rights on matters of business brought before
the associational body. All delegates shall be distinguished by the COLOR of their
This Article removed in its entirety. There is no longer any registration fee assessed,
individually or church Registration
Composition of Officers and Executive Board
No two (2) persons from the same church shall serve as a Moderator or President of the
Association or its Auxiliaries during the same term.
No church shall have more than three (3) persons serving in any official capacity in the
Pastors are considered affiliated with the church they pastor and not their membership church.
Section 1. Officers
The Officers of this Association shall consist of a Moderator, four Vice-Moderators, Clerk,
Corresponding Secretary, Financial Secretary, Treasurer, Historian and Parliamentarian,
recommended by the Reorganization Committee and approved by the Association at its Annual
Delegate Per Church
Number of Members
1 – 100 1 Delegate
101 – 200 2 Delegates
201 – 300 3 Delegates
301 – 400 4 Delegates
401 – 500 5 Delegates
500 and above 6 Delegates
Section 2. Executive Board
The Executive Board shall consist of the officers of the Association, auxiliary presidents, past
moderators, a public relations director, minister of music, and four at-large members (selected
from each of the four geographical districts) recommended by the Reorganization Committee
and approved by the Association at its Annual Session. The Ministerial Board shall appoint a
nonvoting representative to the Executive Board approved by the Association.
Section 3. Term and Tenure of Office
A. All Officers of this Association and all its auxiliaries’ officers shall serve a term of one
year, with tenure not to exceed three consecutive years.
B. At the Annual Session, the Officers and the Board members shall be reaffirmed based
on their attendance and performance at all events of the Association and on the
recommendation of the Ministerial Board.
C. Upon any changes in administration, the next official Executive Board meeting shall
include a transitional session on its agenda.
Responsibilities of Officers, Executive Board Members and Other Boards
All moderators shall be ministers who pastor a church in good standing with this Association.
All other persons serving in any capacity within this Association shall be an active member of a
Wake Associational church in good standing.
If the Moderator or any other elected officer shall leave the Association for any reason during
their term, their office shall be filled by the next officer serving behind them as practical until
such time as an election can be held.
All work of the Officers shall meet with the approval of the Association in session or the
Executive Board out of session prior to implementation. The duties of the Officers of the
Association shall consist of the following responsibilities:
A. Moderator – The Moderator shall open all meetings punctually, preside during the
deliberation of the body, abide by and enforce the observance of the constitution,
adhere to and enforce the execution of the budget, attend and represent the Association
at parent body meetings and called meetings of moderators on the state and national
levels, decide all questions of order, giving his opinion concerning any subject under
discussion after others have spoken or when called upon, and give casting vote in the
event of a tie.
B. First Vice-Moderator – The Vice Moderator shall discharge the duties of the
Moderator in his absence and serve as a liaison to and oversee all auxiliaries.
1st Vice Moderator shall serve as Chairman of the Budget Committee.
C. Second Vice-Moderator – He shall serve as Moderator in the absence of the Moderator
and First Vice-Moderator and oversee and implement the training program for
D. Third Vice-Moderator – He shall serve as Moderator in the absence of the Moderator
and Second Vice-Moderator and coordinate and implement the Fall and Spring
E. Fourth Vice-Moderator – He shall serve as Moderator in the absence of the Moderator
and Third Vice-Moderator and coordinate the fellowship efforts to include banquets.
F. Clerk – The Clerk shall keep a record of the proceedings of the Association, oversee
and keep on file the printing and distribution of the minute book, give a report of the
minutes and the work of the Association out of session, and keep a copy on file of
other important papers of the Association.
G. Treasurer – The treasurer shall receive and receipt all money for deposit and make
disbursements authorized by the Association’s annual budget or approval through
proper voucher procedures. The treasurer shall not pay any order on the treasury
except it be written by the financial secretary and signed by the Moderator or First
Vice-Moderator. Other Vice Moderators may sign in the absence of either of the first
H. Corresponding Secretary – The Corresponding Secretary, as directed by the Moderator
or the Executive Board, shall communicate with the churches of the Association.
I. Financial Secretary – The Financial Secretary shall supervise the accounting of and
accurately record all money reported to the Association. Upon counting and recording
of all money, the financial secretary shall turn over said money to the treasurer for
deposit by signed receipt. Any auxiliary that counts and records money collected at an
auxiliary function in the absence of the financial secretary and treasurer shall prepare
the money for deposit and sign the prepared deposit slip. The respective auxiliary
treasurer, president or a moderator shall follow established deposit procedures for
overnight deposit or transmission to the treasurer.” All deposit slips shall be signed or
initialed by the persons involved in the collections and who count and prepare the
money for deposit.
J. Parliamentarian – The Parliamentarian shall direct the Association in its Business
Sessions according to “Robert’s Rules of Order” and this Constitution and Bylaws.
K. Historian – The Historian shall collect and archive historical records of the Association
and member churches and make a report to each annual meeting of the Association.
Section 2. Other Executive Board Members
The duties of Other Executive Board members of the Association shall consist of the
A. Past Moderators – All persons having completed their tenure as moderators of the
Association shall serve on the Executive Board as a resource and for their expertise in
Association matters. They shall serve in various capacities approved by the Association.
B. Auxiliary Presidents – All Presidents of the Auxiliaries listed in Article XV of the
Bylaws shall serve on the Executive Board. They shall be responsible for reporting on
their work, plans, calendar, and budget of their Auxiliary for approval by the
Association in keeping in line with the policies and guidelines of this Association.
C. Public Relations Director – At the direction of the Association, the Public Relations
Director shall communicate all press release(s) to the public and media not later than 30
days prior to all associational events. The Public Relations Director shall receive all
associational announcements and prepare the annual association calendar. The Public
Relations Director shall coordinate with the Association’s Corresponding Secretary and
the auxiliaries’ secretaries for compilation and distribution of this calendar. This
calendar shall be made available for distribution to member churches not later than
D. Minister of Music – The Minister of Music shall provide music for the Association and
its auxiliary’s events as requested. The Minister of Music shall facilitate training for
member churches’ music ministries through workshops and other appropriate medium.
The Minister of Music shall attend the music workshops sponsored by parent body and
other training as approved by the Association.
E. At-Large Members (6) – On the order of the Association, At-Large Members shall help
communicate the interest of the Association to the district churches in which they
represent and provide feedback to the Association from said district churches. These
members shall serve as voting members of the Executive Board and assume other
responsibilities as assigned by the Association.
F. Ministerial Board Representative – In compliance with Article7 Section 2, a
representative not serving as a current executive board member shall be named from the
Ministerial Board to serve as a nonvoting member of the Executive Board. This
representative shall observe and report observations to the Ministerial Board of
Executive Board members’ attendance and performance for re-affirmation of executive
officers at annual session.
G. Advisor to Laymen’s League – The Advisor shall assist the Executive Board and
Laymen president in the guidance and direction of the Laymen’s League of the WMBA.
He shall be appointed by the moderator.
H. Prison Ministry Coordinator – The Prison Ministry Coordinator shall lead this
Association to educate, train and bring awareness to crime and incarceration issues to
the churches of the Association; to reach out to lives impacted by crime and
incarceration by recruiting and training ministers to serve as chaplain/pastors in the jail
and prison settings and reconcile them back to God by sharing the gospel and making
disciples in obedience to Jesus Christ’s Great Commission; to restore these lives by
providing pre-release and reentry ministry support to persons returning to the
community; and to collaborate with other ministry groups and organizations to build a
coalition of ministry support.
Section 3. Responsibilities of Executive Board
A. The Executive Board shall serve as trustees for this Association being responsible for:
1. Holding in trust the Associations property.
2. Upon a specific vote of the Association in session, authorizing each action, they
shall have the power to buy, sell, mortgage, rent/lease, or transfer any associational
property affixing their signature to any legal document pertaining to any of the
above actions or other legal documents related to associational approved matters.
3. Any other responsibilities as determined by the association in session.
B. When not in session, the Executive Board shall execute all matters of business voted and
approved by the associational body when in session and report on the status of these
actions to the Association when in session.
C. The Executive Board shall notify all churches of matters of business to be voted upon 60
days prior to the mid-year and annual sessions.
D. The Executive Board shall secure yearly an auditor to do an internal audit, to be
recommended to the Association, who does not serve as an official of the Association.
The auditor shall audit the Association’s combined holdings and its auxiliaries’ financial
records and attest his annual report to the Association. An external audit shall be
performed once every three years to coincide with the changing of the Moderator and
E. All other actions pertaining to this Association (officers, auxiliaries) must be presented,
voted upon, and approved by the Executive Board before it is implemented. These
actions approved by the Executive Board shall be reported to the Association in session
for final consideration.
F. The members of the Executive Board shall assume their duties at the first official
meeting, which shall convene no earlier than two weeks and not later than 30 days after
the close of the Annual Session of the Association.
G. The Moderator shall establish an Associational theme for implementation by the
Association and its' auxiliaries.
H. The Executive Board shall complete the program for the Annual and Mid-year Sessions
and the Annual Banquet by its last meeting prior to each session.
I. The Executive Board is empowered to request a meeting with the officers of any
auxiliary whose program and actions are inconsistent with those of the Association, and
make any necessary recommendations concerning that Auxiliary at the next Annual
Session if deemed necessary.
Section 4. Ministerial Board
The Ministerial Board shall consist of a Chairman and twelve (12) members, all who are
ordained ministers having been active in this Association at least seven (7) years, demonstrating
a doctrinal position consistent with this Association. The responsibilities of this Board shall
A. Catechism for ordaining all ministers recommended by their pastor and church by
letter submitted to the Executive Board and to rewrite and update catechism
periodically as needed.
B. Select a representative from its Board to serve as a non-voting member of the
Executive Board in compliance with Article7 Section 2. This representative shall not be
serving as a current Executive Board member. This representative shall observe and
report observations to the Ministerial Board of Executive Board members’ attendance
and performance and report such to this Board.
C. Report the finding of its representative to the Association at the Annual Session of
Executive Board and Auxiliary officers, and recommend for re-affirmation or change.
D. Serve as committee representatives on the Disciplinary Board for church issues
(doctrinal, church order and conflicts.)
E. Serve in other capacities as determined by the Association.
Section 5. Disciplinary Board
A Disciplinary Board shall consist of not less than nine (9) members, 1/3 of whom shall be
appointed from the Ministerial Board including its Chairman. Others are to be named by the
Executive Board at its first meeting following the election of new Associational officers.
The primary objective of this Board is to assist in bringing resolution to situations that arise
within the Association and within Associational churches when requested by an official letter
from said church submitted to the Executive Board.
Section 6. Other Boards
This Association shall establish Boards as deemed appropriate for the efficient operation of this
Section 1. Definition
A. Continued fellowship in this association shall be based on persons being in the Gospel
B. Gospel Order shall be considered as any conduct and actions consistent with the
teachings, principles and precepts of the Holy Scriptures (Holy Bible).
Section 2. Disciplinary Actions
A. Persons walking disorderly or contrary to the Gospel Order shall have the right-hand-of fellowship
withdrawn. Withdrawal of right hand of fellowship is defined as a person or
church not having the right to hold any office or a part in the program of service or
accommodation for the association or its auxiliaries. The 18th chapter of St. Matthew
shall be used to govern and guide any and all disciplinary actions.
B. Upon repentance, persons or churches shall be reconciled and re-extended the right-hand of
fellowship. Persons shall then be eligible to serve in an office in any future elections.
Churches reconciled shall be eligible to provide accommodations for the association and
There shall be auxiliaries of the Wake Missionary Baptist Association. The following list
constitute these Auxiliaries of the Wake Missionary Baptist Association:
1. The Union of the Wake Association
2. The Congress of Christian Education
3. The Woman’s Auxiliary
4. The Usher’s Union
5. The Laymen’s League
6. Senior Citizen Department
7. Youth Auxiliary
Other auxiliaries may be added as deemed necessary by the association.
This Constitution may be amended by written recommendation presented at the Mid-year or
Annual Session and then voted and approved by the majority at the next Mid-year or Annual
Section I. General
There shall be Auxiliaries of the Parent Body of the Wake Missionary Baptist Association. The
following shall pertain:
A. All auxiliaries shall submit a written report to each Annual Session, of its planned
program, activities and budget for the year.
B. All auxiliaries shall adhere to and implement its program based upon the association
annual theme as determined by the Executive Board. (See Article VI, Section 3G) of the
C. All auxiliaries shall meet with the Association in its Mid-Year and Annual session.
D. All auxiliary officers and auxiliary appointed committees shall be reviewed annually by
the Ministerial Board and reaffirmed by said Board at the Annual Session of the
Association. (See Article 7, Section 3B of Constitution)
E. All written articles governing the Auxiliaries shall conform to the Constitution and
Bylaws of this Association.
Section II. The Union of the Wake Association
A. The objective of the Union shall be primarily to better acquaint ministers, deacons and
other members of this Association with the Christian way of life and Baptist doctrine.
B. The Union shall meet in accordance with Article III, Section IB & C of this Constitution.
C. The Officers of the Union shall consist of a President, Vice President, Secretary,
Assistant Secretary, Treasurer and an Announcer.
Section III. The Congress of Christian Education
A. The objective of the Congress of Christian Education is to serve as a coordinating body to
promote spiritual growth, inspire Bible teaching and church training.
B. The Congress of Christian Education shall meet annually on Friday before the 4th Sunday
in July and end on Saturday after the completion of final business at a site previously
determined and announced.
C. The elected officers of the Congress shall consist of a President, Vice President,
Administrative Secretary, Treasurer and Parliamentarian.
Section IV. The Woman's Auxiliary
A. The objective of the Woman’s Auxiliary shall be to aid the Association in the extension
of Christ’s Kingdom.
B. The Woman’s Auxiliary shall convene annually on the third Saturday in May at a site
previously determined and announced.
C. The officers of the Auxiliary shall be a President, 1st Vice-President, 2nd Vice-President,
Administrative Secretary and Treasurer, and any other officer deemed necessary by the
organization, approved by the Association.
Section V. The Ushers' Union
A. The objective of the Ushers' Union shall be to serve as the coordinating body for
Usher Board Auxiliaries of member churches and to provide support and training to
all churches during special programs hosted by the Association and by individual
B. The Ushers' Union shall convene its annual one day session the first Saturday in May
at a site previously determined and announced
C. The elected officers of the Ushers' Union shall consist of a president, 1st Vice
President, 2nd Vice - President, Administrative Secretary, Corresponding Secretary,
Section VI. The Laymen's League
A. The objective of the Laymen’s League shall be to cultivate Christian Mission efforts
for all men, both young and old through Biblical precepts and principles, Biblical
teaching and training. To assist our men and boys in interpreting the work of the
Church and Mission work throughout the county, state, nation and world.
B. The Laymen shall convene its annual meeting at a date determined by the Association,
at a site previously determined and announced.
C. The officers of the Laymen’s League shall be a President, 1st Vice-President, 2nd Vice-
President, Administrative Secretary and Treasurer.
Section VII. Senior Citizen Department
A. The objectives of the Senior Citizens Department shall be such as determined by the
B. The Senior Citizens shall convene annually at a date determined by the Association, at
a site previously determined and announced
C. The officers of the Seniors Department shall be as determined by the Association.
Section VIII. Youth Auxiliary
A. The objectives of the Youth Auxiliary shall be such as determined by the Association.
B. The officers of the Youth shall be as determined by the Association.
Section I. Financial Procedures
A. The moderator or first-vice moderator’s signature will constitute final authority for the
drafting and writing of all checks.
B. All funds collected by the auxiliaries are turned over to the Association's Finance
Committee when in session and a receipt given for the same. The Association shall
provide, through a budget, necessary funds to lawfully and reasonably support the said
auxiliaries as directed by the Parent Body.
C. The treasurer shall not pay out any auxiliary’s budgeted funds except on order
written by the financial secretary and signed by the moderator and president of
D. The recommended and approved auditor shall audit the accounts of all treasurers of all
auxiliaries and make an annual report to the Association.
E. Requisitions shall be used for request of funds to be spent.
F. After the expenses of the Association have been paid, the remaining funds shall be
applied to such purpose as the Association, when meeting in session, may direct. The
Executive Board shall execute plans adopted by the Association.
Section II. Treasurer Responsibilities
One (1) Receipt Book is to be used at a time and all receipts be numbered. Receipts will be
recorded in a ledger in order that the sources of income might be ascertained with ease. The
total of any deposit should equal the total of a receipt or series of receipts written that day or that
A Disbursement Ledger shall be used and Expenses be classified, Example: speakers, supplies,
travel, printing, benevolence, etc. The checkbook and bank statement shall be reconciled
monthly, and a running balance be kept in the checkbook.
Section III. Fiscal Year
The fiscal year of this Association shall run concurrently with its Associational year. (See
Article IV Section I. of Constitution - Associational Year)
The Executive Board shall serve as the Committee on Committees and appoint all necessary
committees as listed below. These committees shall be presented at the Annual session yearly
and serve as needed for the Associational Year and prepare their reports to be presented at the
appropriate sessions of the Association.
Reorganization Committee shall be appointed by the Executive Board within ninety (90) days of
the Annual Session, and make their report at that session.
OTHER COMMITTEES ARE:
1. Committee on Place (Standing Committee)
2. Committee on Admissions of the New Bodies (Churches)
3. Resolution Committee
4. Budget Committee (Appointed by Board)
5. Necrology Committee
6. State of Country Committee
7. Hospitality Committee
8. Other Committees may be appointed or elected as needed
The following shall be the general duties of each committee:
1. Committee on Place: It shall be the responsibility of this committee to review and
recommend meeting places for all necessary functions of this Association at both
the Mid-Year and Annual Session.
2. Committee on Admissions of New Bodies (Churches): It shall be the responsibility of
this committee to meet with any church seeking membership in this Association to
review and inform said church of the procedures, policies and doctrinal position of
this Association for admission. Upon completion of these actions this committee
shall make recommendations to the Association in session of any church seeking
3. Resolution Committee: This committee shall be responsible for evaluating and
taking an overall look at the Association’s proceedings and actions and make
recommendations to be implemented by the Association at the annual session of the
4. Budget Committee: It shall be the responsibility of this committee to prepare an
annual budget for the Association and all of its Auxiliaries, and to present proposed
budget to the Association for approval and implementation at the Annual session of
5. Necrology Committee: The responsibility of this committee is to compile the names
of deceased members submitted from each church between sessions and report all
given names at annual and session.
6. State of Country Committee: This committee shall make the Association aware of
key issues of our times and propose a plan of action that the Association may
undertake. This information shall be reported at the annual session of the
Association and forwarded to the media as approved by the Association.
7. Hospitality Committee: This committee shall aid and assist host churches in their
efforts of hospitality given towards the Association and its efforts, and recommend
appropriate actions to the Association in session for the actions of host church.
The meetings of the Association and all other Auxiliaries shall be conducted in accordance with
“Roberts Rules of Order, Revised (Model for conducting Business).
(a) Upon the dissolution of the Church, the Board of Directors shall, after the payment of all the
liabilities of the Church, dispose of all of the assets of the Church exclusively for the purposes of
the Church in such manner, or to such organization or organizations organized and operated
exclusively for the purposes of the Church for charitable, educational, religious or
scientific purposes as shall qualify as an exempt corporation or organizations under Section 501
(c) (3) of the Internal Revenue Code of' 1986, as amended (or of the corresponding provisions of
any future United States Revenue Law) as the Board of Directors shall determine.
(b) No part of the net earnings of the Church shall inure to the benefit of, or be
distributable to, its members, officers, Directors, or any person except that the Church shall be
authorized and empowered to pay reasonable compensation for services rendered, and to make
payments in the furtherance of the Church. Notwithstanding any other provisions of the Articles
of Incorporation or these Bylaws of the Church, the Church shall not carryon any activity not
permitted to be carried on", (a) by a corporation exempt from Federal Income Tax, under Section
501 (c) (3) of the Internal Revenue Code of 1986, as amended, (or by the corresponding section
of any future Revenue Code of the United States of America) or (b) by a corporation,
contributions of which are deductible under Section 170 (c) (2), of the Internal Revenue Code of
1986, as amended (or the corresponding section of any future United States Revenue Law).
These By-laws may be amended by written recommendation presented at the Mid-Year or
Annual Session and then voted and approved by the majority at the next Mid-Year or Annual Session.
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